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Privacy Policy

Effective Date: 1st November, 2025
 

 

 

This Privacy Policy describes how LDFK ("we," "us," or "our") collects, uses, and shares information about you when you use our website, register for our events, and participate in our community forums (collectively, the "Service").

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1. Information We Collect

 

We collect information in the following ways:

 

A. Information You Provide to Us

 

  • Personal Identification Information: Name, email address, phone number, and postal address when you register for an account, subscribe to our newsletter, or fill out a trip registration form.

  • Driving/Vehicle Information (for Trip Registration): Vehicle type, license plate number, driver's license details, and emergency contact information required for logistical planning and safety.

  • Payment Information: If you register for a paid event or membership, we collect necessary payment details (processed securely by third-party payment gateways).

  • User Content (Including Media Files): Information you post on forums, comments on blogs, and, specifically, photographs and videos you share related to LDFK activities and drives.

B. Information Collected Automatically

 

  • Usage Data: Information about how you access and use the Service, such as your IP address, browser type, operating system, pages viewed, time spent on pages, and referring URL.

  • Cookies and Tracking Technologies: We use cookies and similar tracking technologies to track activity on our Service and hold certain information to improve your user experience and for analytics.

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2. How We Use Your Information

 

We use the collected information for the following purposes:

  • To Provide and Maintain the Service: To operate the website, manage your account, and deliver requested services (like newsletters and trip updates).

  • To Manage Trip Registration: To process applications, coordinate complex logistics, and ensure the safety and well-being of participants on organized long drives.

  • Media Promotion and Documentation: We use photographs and videos contributed by or featuring LDFK members to document our drives, promote future events, and showcase the LDFK community on our website, social media channels, and promotional materials. By participating in LDFK drives and sharing media, you grant LDFK a non-exclusive license to use these files for these purposes.

  • To Improve the Service: To analyze usage trends, identify popular routes and content, and make technical or content-related improvements.

  • Communication: To respond to your inquiries, send administrative information (like policy changes), and send promotional materials about upcoming drives or LDFK news (you can opt-out).

  • Security and Legal Compliance: To detect and prevent fraud, resolve disputes, and comply with legal or regulatory obligations.

 

3. How We Share Your Information

 

We may share your information with the following parties:

  • LDFK Group/Members: Information necessary for trip logistics (e.g., emergency contact details, vehicle details) is shared among registered group members, trip coordinators, and marshals for safety and coordination purposes only.

  • Service Providers: We employ third-party companies (e.g., website hosts, payment processors, analytics tools) to perform tasks on our behalf. These parties are obligated not to disclose or use your Personal Information for any other purpose.

  • Publicly Posted Content: Any information, photographs, or videos voluntarily posted by you to our public forums, blog comments, or other public sections of the Service are considered public information and may be viewed, collected, and used by others. We are not responsible for the use of such publicly disclosed information.

  • Legal Requirements: We may disclose your Personal Information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

  • Business Transfers: In the event of a merger, acquisition, or sale of club assets, your Personal Information may be transferred.

 

4. Data Security

 

We implement commercially acceptable physical, electronic, and managerial procedures to safeguard your Personal Information. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive for protection, we cannot guarantee the absolute security of your data.

 

5. Your Data Protection Rights

 

Depending on your location, you have certain rights regarding your Personal Information:

  • Right to Access: You have the right to request copies of your Personal Information.

  • Right to Rectification: You have the right to request that we correct any inaccurate or incomplete information.

  • Right to Erasure (Right to be Forgotten): You have the right to request that we erase your Personal Information, under certain conditions.

  • Right to Object: You have the right to object to our processing of your Personal Information, under certain conditions.

To exercise any of these rights, please contact us using the details below.

 

6. Links to Other Sites

 

Our Service may contain links to third-party sites. If you click on a third-party link, you will be directed to that site. We strongly advise you to review the Privacy Policy of every site you visit, as we have no control over and assume no responsibility for their content, privacy policies, or practices.

 

7. Children's Privacy

 

Our Service is not intended for anyone under the age of 18 ("Children"). We do not knowingly collect personally identifiable information from children. If you are a parent or guardian and are aware that your child has provided us with Personal Information, please contact us.

 

8. Changes to This Privacy Policy

 

We may update our Privacy Policy periodically. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. You are advised to review this Privacy Policy for any changes.

 

9. Contact Us

 

If you have any questions about this Privacy Policy, please contact us:

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